This Fortune 500 telecommunications company did not have a sound methodology implemented to organize its lease data.

In August of 2002, the client selected UGL Equis to provide comprehensive portfolio information management services for its entire portfolio of 6,000 leases.

The company chose UGL Equis’ data management team because of its reputation for generating revenue opportunities through pristine data collection and management. Only when a methodology was developed for the vast collection of lease data would the company gain cost savings.

Time was of the essence as UGL Equis had 30 days in which to transition from the company’s previous database system to a more sophisticated web-enabled lease administration system. The database would be used by anyone from the internal legal department to brokers to landlords. Complete buy-in was imperative to ensure the information was comprehensive, as data would be coming in from many different sources.

UGL Equis and its technology partner DataNet smoothly and rapidly implemented the new system, training all appropriate individuals on the software.

UGL Equis dedicated 12 administrators with diverse backgrounds to the account and provided workspace for 3 client employees. This inter-company organizational structure allowed for a quick and thorough exchange of information between the two partners.

The cost savings that this client received as a result of UGL Equis’ tenacity include:

• Identified revenue recovery opportunities valued at $795,030 (recovering 54% in rent credits or cash) within the first year.
• Reduced past due accounts by 79%.
• Applied unallocated rent credits exceeding $300,000 within 8 months.
• Total financial benefit provided to the client in revenue recovered and cost savings in the first year of the contract was $1.1 million.
• Provided asset management services valued at $115,000 to the client. Value was added by completing time sensitive audit and research projects, which exceeded scope of work.